Title:
DISTRICT ATHLETIC AND STUDENT FUNDS
POLICY # 370
Financial oversight of all athletic and student funds shall be the responsibility of the Athletic Director, Activity and or Class Advisors along with the building principal, who must approve all disbursements and then submit them to the Finance Assistant for only current expenses. Regular purchases shall be handled in accordance with the purchasing policies and procedures of the Board.
During the school year, the Athletic Director, Activity and Class Advisors will be responsible for collecting all funds gained through paid admission to their respective activities. Duplicate numbered tickets shall be distributed, as follows; a receipt will be given to person who pays to enter the event. The second ticket will be used as a receipt for accounting purposes. It is the responsibility of the Athletic Director and or Advisor(s) to sign out a prescribed number of tickets on an as needed basis from the building principal. The ticket numbers will be recorded on a Ticket Event Sign-Out Sheet.
All funds that are collected at any of the aforementioned events as well as the ticket receipts should be turned into the building principal as soon as practical at which time the funds collected will be verified by the building principal against the ticket receipts. Deposits will only be accepted by the Finance Assistant with a Deposit Voucher for Student Activities which has been signed by the principal and the Athletic Director and or Advisor(s).
Within one month following the close of school, the Athletic Director shall submit a complete inventory of all equipment and supplies in writing to the Superintendent.
Every account shall be audited with the books and accounts of this district at the conclusion of each fiscal year.
Adopted: 6-12-07
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