Policy #350

Title: REQUISITIONS

The official requisition form, made out in each building, should have the signature of the principal. This form is made out in duplicate. One copy should remain with the principal as his record.

Supervisor's requisitions, if made for general use, may be ordered directly through the superintendent's office, otherwise they should be ordered directly through the building principal where the supplies or the equipment is to be used.

Restrictions will not be made on supervisors' budgets as long as the orders are of a long range plan and money is available within the account in questions. Care should be observed in planning so that some reserve is available in case of emergency of if the overall school budget is reduced. Balances should be checked at the office before requisitions are made.

Purchase orders for all materials or requisition shall be made through the superintendent's office. These purchase orders are made out in triplicate. The pink copy returns to the building, the white copy goes to the company, and the yellow one remains in the central office. These orders shall show the code number of the requisition to facilitate the cross checking of the original requisition.

Yearly requisitions will be called for in April and May. These requisitions will be consolidated for committee approval. It is necessary that all principals estimate as closely as possible the needs for the year so that only minor items shall be received on a month to month basis. This shall be true in terms of books, general supplies, art supplies, janitors supplies and workbooks. Delivery will be attempted for all items prior to the school closing date in June. All confirmations and corrections need to be processed as early as possible to confirm bills for payment.

Nothing in these regulations shall prevent the immediate attention to emergency situations. Principals may attend to these by calling the office or if this is not possible, by a written requisition as soon after the emergency is settled. In either event, the central office must be notified.

Adopted:

Amended:

Confirmed: 12/08/93

Previous: #3310

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Tiverton School Committee Policy Manual